The Board of Education approves bills for payment on a monthly basis at the second meeting of the month. Requests for reimbursement must be submitted to the authorizing administrator in sufficient time for the school office to process the paperwork. The school office must submit the request for reimbursement two weeks before the Board meeting date.
Individual administrators will establish their own timelines for reimbursement under their control.
Conference/Workshop Requests:
1. To submit a request for a conference/workshop, login to Professional Growth, select forms and complete the PD Workshop/Conference Request Form.
2. Conferences/workshops must be approved by the Supervisor/Principal, Superintendent, and Board of Education prior to registering for the conference/workshop.
3. Requests for conferences/workshops must be submitted through Professional Growth three (3) weeks prior to the next board meeting.
Mileage, Out-of-Pocket Expenses, etc.
• The mileage rate is periodically adjusted by the Board of Education. The current reimbursement rate is 47 cents per mile. Mileage must be itemized and submitted on the Mileage Reimbursement Form AND MUST BE SUBMITTED NO LATER THAN 60 DAYS AFTER THE DATE THE EXPENSE IS INCURRED. Mileage reimbursement calculator.
• All expenses, whether for mileage or classroom purchases, must receive prior approval before the expense is incurred or staff members risk non-reimbursement.
• Requests for reimbursement for out-of-pocket expenses must be processed via the Purchase Order process and detailed receipts must be included. Purchase Order Process.